Page 390 - City of McAllen - Approved Annual Budget Book FY 24-25

City of McAllen, Texas Adopted Budget 2025

Inter-Departmental Service Fund

Fleet Operations
https://www�mcallenpublicworks�net/
Mission Statement: DEPARTMENT SUMMARY
“To provide quality Expenditure Detail: Actual Adj. Budget Estimated Budget
preventative and 22-23 23-24 23-24 24-25
corrective maintenance Personnel Services
services to city vehicles Salaries and Wages $ 682,989 $ 1,083,503 $ 889,422 $ 1,088,992
and equipment in a Employee Benefits 280,723 382,484 382,484 372,389
highly efficient and Supplies 22,200 24,114 25,000 28,000
economical manner�” Other Services and Charges 6,066,289 3,324,800 5,120,500 4,024,800
Maintenance 53,143 68,504 67,600 68,504
Operations Subtotal 7,105,344 4,883,405 6,485,006 5,582,686
Capital Outlay 97,908 20,540 20,915 175,000
Operations & Capital Outlay Total 7,203,252 4,903,945 6,505,921 5,757,686
Non-Departmental
Non- Departmental Insurance 2,966 4,447 4,447 4,447
Contingency - (1,900) - 48,297
Total Expenditures $ 7,206,218 $ 4,906,492 $ 6,510,368 $ 5,810,430
PERSONNEL
Exempt 2 2 2 2
Non-Exempt 21 21 21 21
Part-Time 1 1 1 1
Total Positions Authorized 24 24 24 24
Resources
Related Revenue Generated $ 6,891,747 $ 4,940,000 $ 6,368,145 $ 5,640,000
Contact Us: MAJOR FY 24-25 GOALS
Elvira Alonzo, CPM 1� The Public Works Department will continually improve large vehicles and equipment and continually improve
Director of Public Works Public Works facilities� (6�1�03)
4201 N. Bentsen Rd., 2� Decrease outsourced jobs to private sector by 5%�
McAllen, TX 78504 3� Implementation of new Fleet asset management system through the City’s ERP implemenation�
(956) 681-4000

Description: PERFORMANCE MEASURES
The Fleet Operations Actual Goal Estimated Goal
Department is a FY 22-23 FY 23-24 FY 23-24 FY 24-25
division of Public Inputs:
Works� Through its Number of full time employees 23 23 23 23
staff of twenty three Department Expenditures $ 7,206,218 $ 4,906,492 $ 6,510,368 $ 5,810,430
(23) employees the Number of mechanics (FTE) 15 15 15 15
department strives
to provide responsive Number of mechanics (PT) 1 1 1 1
preventive and corrective Outputs:
maintenance services In house labor $ 553,344 $ 750,000 $ 600,000 $ 750,000
for all city fleet vehicles In house parts $ 2,709,053 $ 2,750,000 $ 2,700,000 $ 2,750,000
and equipment� Outsourced parts & labor $ 3,419,920 $ 2,000,000 $ 3,000,000 $ 2,000,000
Number of State Inspections on City fleet units
conducted in house 694 625 625 625
City fleet serviced (vehicles/equipment) 1,187 1,125 1,200 1,200
Number of purchase orders processed 7,592 7,000 7,400 7,000
Work orders created 10,939 10,000 10,500 10,000
Jobs completed 15,948 15,000 15,300 15,000
Total hours for in-house labor billed to
departments� 10,441 13,000 11,000 13,000
Effectiveness Measures:
Fleet units in operation 90% 95% 92% 95%
Number of vehicles per mechanic (FTE) 79 85 80 80
Internal Customer Survey - Overall Quality of
Service N/P N/P N/P N/P
Efficiency Measures:
Number of jobs completed per mechanic (FTE) 1,063 1,500 1,020 1,000
Savings on billable hours (in-house vs private
sector) $ 595,137 $ 1,261,000 $ 1,067,000 $ 1,261,000
Hours billed as a percentage of hours available 68% 75% 70% 75%
Cost per mechanic hour billed $ 53�00 $ 53�00 $ 53�00 $ 53�00

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